Absentee Vote at TU Berlin in the winter term 2020/2021

-1. finding out the Wahloption (electable boards) on tuPORT

The so called Wahloption can be seen from within the tuPort-portal (TAN required). Go to Bescheide und Bescheinigungen, then click on Bescheinigung für die Gremienwahlen (report for comittee elections). Since the PDF will be opened in a pop-up your browser may or may not show you a warning at first. And sometimes, requesting a PDF works only on the second try … ¯\_(ツ)_/¯

If you still have an old Studienbescheinigung somewhere and didn't change your course of studies in the meantime, you can find the Wahloption under Wahlberechtigt für:. If the number of the institute is 9999, you didn't choose an institute.

0. Remembering Wahlfakultät (faculty where you're eligble to vote in) and Wahlinstitut (institute where you're eligble to vote in)

Within the process of your immatriculation you should have been prompted to choose a Wahlinstitut. If you're studying in multiple degrees at TU Berlin, you also should have decided in which faculty you want to execute your active voting right in. Otherwise, your Wahlfakultät is the faculty your degree programme is settled in.

You're allowed to change your selections of your Wahlfakultät and Wahlinstitut with every re-registration. You can find the appropriate form on the second page of the report.

1. Open the Website of the Central Election Board at TU Berlin

You can find current information about meetings and election notices on the website of the Central Election Board (Zentraler Wahlvorstand, Wahlamt). On this website, open “hier” (here) in a new tab to get to the next step or go to Quick Access 21744 in a new tab.

2. Download the request for absentee ballot

Within the further information (“here”, or the second tab) page you can find the request for absentee ballot. For the two election cycles you need to download different forms:

• the „Briefwahlantrag Institutsräte 2021 ausfüllbar“ (request for absentee ballot Institute Council election) for the election on 14 January 2021 and
• the „Briefwahlantrag Fakultäten AS EAS KU Frauenbeiräte 2021 ausfüllbar“ (request for absentee ballot Faculty Council, Academic Senate, Board of Trustees, Council to The Women's Representative) for the Election from 16 til 18 February 2021.

3. Fill out the request for absentee ballot …

… and find out, that the “Okz.” (organisational number) of your institute only is printed on the new report for comittee elections. It's the easiest to just go to step -1 and look it up there. Otherwise, you can also look it up in the table below. If you don't study at faculty IV and don't want to waste a TAN you can also find it in the Wahlbekanntmachung on the homepage of the Central Election Board (first tab). For the faculty the number of the faculty is sufficient more ….

Filling out the form should be possible with most modern PDF Readers, but you can also use a pen or tablet.

4. Sign the request for absentee ballot with your real signature

To do this, the request can be printed, signed, and scanned, or can be signed with a digitalized copy (e. g. using a tablet) of your signature directly in the document.

It is very important, that your signature is clearly visible in the digital version of your document.

5. send the request to the Central Election Board

There are a couple of ways for sending the request to the Central Election Comittee. The fastest are probably doing this by

• e-mail (k3-TB-wahlamt@win.tu-berlin.de) and
• fax or telecopy (+49 030 314 23915) *scnr*,

also, the request can be sent by in-house mail (Hauspost) from every manned gate at TU Berlin:

Hauspost
Geschäftsstelle des Zentralen Wahlvorstandes
Sekr. K 35

It is also possible to send the request by regular mail to the Central Election Board:

TU Berlin
Geschäftsstelle des Zentralen Wahlvorstandes
Sekr. K 35
Straße des 17. Juni 135, 10623 Berlin

The request for absentee ballot should be filled out and sent rather quickly. The Central Election Comittee can not guarantee a timely handling of the request after 6 January 2021 for the election of the Institute Council.

6. Wait for the absentee ballot …

7. Send the absentee ballot back

The absentee ballot shoud be filled out according to the note included in the absentee ballot material and then sent back to TU Berlin by regular mail (or in-house mail). All postal charges are covered by TU Berlin, at least if you mail from somewhere in Germany.

The list of persons running for election at the institutes at faculty IV is already available. After 12 January 2021, the lists of persons running for election to the (extended) Academic Senate, the Board of Trustees, the Faculty Council or the Council to The Women's Representative should also be available. For these lists and the lists of the institutes of the other faculties, just check the service page of the Central Election Board.

The ballot papers must be received by the Central Election Board by the end of the respective election. That means on the

• 14 January 2021 at 3 pm for the elections to the Institute Councils and on the
• 18 February 2021 at 3 pm for the elections to the (extended) Academic Senate, the Board of Trustees, the Faculty Council or the Council to The Women's Representative.

8. ???

9. PROFIT!!!